How it compares
ChatGPT gives you advice. Workforce does the work.
A chatbot tells you what to write. A notetaker records the call. Your AI employee shows up, writes it, files it, books it, chases the follow-up, and waits for your okay on anything that matters.
How it compares
ChatGPT gives advice. Workforce does the work.
A chatbot tells you what to write. A notetaker records the call. Your AI employee writes it, files it, and chases the follow-up.
AI chatbots
ChatGPT, Claude, Gemini
Brilliant at answering and drafting in a chat window. But you do the doing: copy it out, paste it in, send it, remember the next step.
Meeting notetakers
Otter, Fireflies, Fathom
Great at recording and summarizing a call. But they sit silent, they don't act, and they stop at the meeting.
An AI employee
Workforce AI
One hire across your meetings, inbox, and texts that executes the work, remembers every client, and asks before it acts.
AI chatbots
ChatGPT, Claude
Great at drafting in a chat. But you do the doing: copy, paste, send, remember.
Notetakers
Otter, Fireflies
Record and summarize a call. But they don't act, and they stop at the meeting.
An AI employee
Workforce AI
One hire that executes the work, remembers every client, and asks before it acts.
What you actually need
AI chatbot
Notetaker
Workforce AI
Answers your questions
✓
○
✓
Joins your meetings as a real, talking face
○
○
✓
Takes notes, summary & action items
○
✓
✓
Flags what got said wrong, with a source
○
○
✓
Drafts your email in your voice, in your inbox
~
○
✓
Actually does the work, not just suggests it
○
○
✓
Runs recurring tasks on its own
○
○
✓
Reach it by text, WhatsApp, email & chat
○
○
✓
One long-term memory across every client
~
○
✓
Approvals queue + full audit trail
○
○
✓
Works inside your tools (60+ integrations)
~
~
✓
Roughly what it costs
~$20/mo each
~$15/mo each
~5% of a hire, all in one
Comparison reflects what each category of tool is built to do. ✓ yes · ~ partial · ○ no
What you actually need
Joins your meetings as a real, talking face
Takes notes, summary & action items
Flags what got said wrong, with a source
Drafts your email in your voice, in your inbox
Actually does the work, not just suggests it
Runs recurring tasks on its own
Reach it by text, WhatsApp, email & chat
One long-term memory across every client
Approvals queue + full audit trail
Works inside your tools (60+ integrations)
Roughly what it costs
Workforce
~5% of a hire, all in one
✓ yes · ~ partial · ○ no
The real difference
Advice is cheap. Doing the work is the hard part.
A chatbot can write a great follow-up. You still have to open it, paste it, find the address, send it, and remember to check back. A notetaker can summarize the call. Someone still has to act on it.
Workforce closes that gap. It does the doing, and you approve anything that matters.
1Chatbot writes the reply → you send it
2Notetaker logs the call → you act on it
✓Workforce writes it, sends it, books it, and chases it. You just approve.
The real difference
Advice is cheap. Doing the work is the hard part.
A chatbot writes a follow-up. You still open it, paste it, send it, and remember to check back. Workforce closes that gap.
It does the doing, and you approve anything that matters.
Keep using the chatbot you like. This is for the work.
This isn't about giving up ChatGPT for brainstorming. It's about having a coworker who actually runs your meetings, inbox, and follow-ups, instead of you doing it between chats.
An AI employee for small relationship-driven firms that keeps you in control: meetings, inbox, follow-ups, approvals, and memory in one place.
Keep the chatbot you like. This is for the work.
It's about having a coworker who runs your meetings, inbox, and follow-ups, instead of you doing it between chats.
An AI employee for small relationship-driven firms that keeps you in control: meetings, inbox, follow-ups, approvals, and memory in one place.
What buyers compare it to
Not another assistant tab.
ChatbotsGood for thinking. They stop before the work moves.
Meeting recordersGood notes. Workforce also follows up after the call.
Scheduling toolsGood calendars. Workforce carries context from clients, meetings, and email.
CRM AIGood inside the CRM. Workforce starts with the relationship work across channels.
What buyers compare it to
Not another assistant tab.
ChatbotsGood for thinking. They stop before the work moves.
Meeting recordersGood notes. Workforce also follows up after the call.
Scheduling toolsGood calendars. Workforce carries context from clients, meetings, and email.
CRM AIGood inside the CRM. Workforce starts with the relationship work across channels.
Common questions
Chatbot or coworker?
How is Workforce AI different from ChatGPT?+
ChatGPT is a chat window you type into. It gives you a great answer, then you do the doing: copy it out, paste it in, send it, and remember the next step. Workforce AI is a coworker that does that part for you. It sits in your meetings, drafts and sends from your inbox with your approval, keeps up with your texts and WhatsApp, runs multi-step work, and remembers every client across all of it. You approve anything that matters, and the work actually moves.
Can't I just do all this with ChatGPT and a few prompts?+
You can get ChatGPT to draft almost anything, but it stops at the draft. It doesn't join your Zoom, it can't see your inbox or calendar, it forgets the client the moment you close the tab, and it never sends the email or books the follow-up. Workforce AI is connected to your actual tools, so it reads the real thread, drafts in your voice, and carries the task through with your okay. The difference isn't the writing. It's everything that happens after.
Does Workforce AI join meetings, or just take notes afterward?+
It joins the call live, with its own face and voice, and behaves like a colleague on the call. It answers questions in real time, captures the summary and action items, and gives you a searchable transcript. Notetakers like Otter or Fireflies record and summarize, but they sit silent and stop at the meeting. Workforce AI stays on the work after the call, drafting the recap, booking the next step, and flagging anything that got said wrong with a source. It runs live on Zoom today, with Microsoft Teams and Google Meet coming.
Is my client data safe, and will it be used to train AI models?+
Your data is isolated to your account, encrypted in transit and at rest, and never used to train shared models. Workforce AI is
SOC 2 Type II and
HIPAA compliant, with a
BAA available when your practice needs one. It only reaches the tools you connect and approve, and every action it takes is logged in a full audit trail you can review.
Does it actually send emails and take actions, or just suggest them?+
It takes the action. It drafts the reply, schedules the send, books the meeting, updates the record, and runs recurring tasks on its own. Anything client-facing or sensitive waits in an approval queue for your one-tap approve or reject, so nothing goes out without you. That's the line between a chatbot that suggests and an employee that does the work.
Do I have to stop using ChatGPT if I get Workforce AI?+
No, and you probably shouldn't. Keep ChatGPT for brainstorming and open-ended thinking. Workforce AI is for the work itself: the meetings, the inbox, the follow-ups, the memory across every client. They solve different problems. One is a place to think out loud, the other is a coworker who runs the day-to-day so it stops routing through you.
Common questions
Chatbot or coworker?
How is Workforce AI different from ChatGPT?+
ChatGPT gives you a great answer, then you do the doing: copy it, paste it, send it, remember the next step. Workforce AI does that part for you. It sits in your meetings, drafts and sends from your inbox with your approval, keeps up with your texts, runs the work, and remembers every client across all of it.
Can't I just do this with ChatGPT and a few prompts?+
ChatGPT stops at the draft. It can't see your inbox or calendar, it forgets the client when you close the tab, and it never sends the email or books the follow-up. Workforce AI is connected to your real tools, so it drafts in your voice and carries the task through with your okay. The difference is everything that happens after the draft.
Does it join meetings, or just take notes afterward?+
It joins the call live with its own face and voice, answers in real time, and captures the summary, action items, and a searchable transcript. Notetakers just record and stop at the meeting. Workforce AI stays on the work after, drafting the recap and booking the next step. Live on Zoom today, with Teams and Meet coming.
Is my client data safe, and used to train AI models?+
Your data is isolated to your account, encrypted in transit and at rest, and never used to train shared models.
SOC 2 Type II and
HIPAA compliant, with a
BAA available. It only reaches the tools you connect, and every action is logged in a full audit trail.
Does it send emails and take actions, or just suggest?+
It takes the action: drafts the reply, schedules the send, books the meeting, updates the record, runs recurring tasks. Anything sensitive waits in an approval queue for your one-tap approve or reject, so nothing goes out without you. That's the line between a chatbot that suggests and an employee that does the work.
Do I have to stop using ChatGPT to use Workforce AI?+
No. Keep ChatGPT for brainstorming and open-ended thinking. Workforce AI is for the work itself: the meetings, the inbox, the follow-ups, the memory across every client. They solve different problems, so most people use both.
Trusted by growing firms in agencies, advisory, staffing and more
Already putting an AI employee to work
8 hours a week backFollow-ups handled for DDReps
40+ calls written upNotes and next steps for Bear Maple
Replies already writtenDrafted in his voice for D.C. Ranieri
"It gives me back about 8 hours a week. The follow-ups go out without me, and I only step in when something needs a person."
BPBrian Podnos
President, DDReps
See the difference
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See the difference
Stop copy-pasting from a chatbot.
Start free, or book a walkthrough and watch it do the work.
Start free with the email drafter. No card required. Add a card to try all of Pro, cancel anytime, no surprise charge.
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